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US Company Registration

Registering a U.S. company requires choosing a structure, filing formation documents, and obtaining an EIN. TaxWork handles the paperwork, including name search and EIN acquisition, and assists with ongoing compliance. We ensure your business meets all regulatory requirements efficiently.

  1. Company Name:
    • A unique name for the company that meets state naming rules and isn’t already in use.

  3. Business Structure:

    • Choose the type of business entity (e.g., LLC, Corporation, Partnership).

  4. Articles of Incorporation/Organization:

    • Essential documents outlining the company’s purpose and structure.

  5. Registered Agent:

    • A person or service with a physical address in the state to receive legal documents.

  6. Employer Identification Number (EIN):

    • Required for tax purposes, issued by the IRS.

  7. Business Address:

    • A physical address for business operations.

  8. Management Structure:

    • Details about directors, officers, or managers.

  9. Operating Agreement (for LLCs):

    • Internal document detailing management and operational procedures.

  10. Bylaws (for Corporations):

    • Internal rules governing the corporation’s operations.

  11. State-Specific Requirements:

    • Additional state-specific documents or forms may be required.

How TaxWork Helps You with US Company Registration

  1. Consultation:

    • We guide you through choosing the right business structure and understanding the legal requirements.

  2. Document Preparation:

    • We prepare and file necessary documents like Articles of Incorporation/Organization, bylaws, and operating agreements.

  3. Registered Agent Services:

    • We provide registered agent services in the state of incorporation.

  4. EIN Application:

    • We assist in obtaining an EIN from the IRS.

  5. Compliance:

    • We ensure that all state-specific legal requirements are met.

  6. Ongoing Support:

    • After registration, we offer continuous support for compliance and legal matters.

FAQ's 

The process of legally establishing a business entity in the US.

Options include LLC, Corporation, Partnership, etc.

Depends on liability protection, tax considerations, and management preferences.

Choose a business name, decide on a structure, file necessary documents, appoint a registered agent, and obtain an EIN.

  • Yes, required in most states.

ITIN - Taxpayer ID for Non U.S. Citizens

An ITIN is an Individual Taxpayer Identification Number for non-U.S. citizens who need to file U.S. taxes. TaxWork helps with the application process, ensuring accurate completion and submission. We provide support in obtaining your ITIN efficiently and assist with tax-related documentation.

  1. Eligibility:

    • Non-U.S. citizens who do not qualify for a Social Security Number (SSN) but need to file a U.S. tax return or be listed on a U.S. tax return.

  2. Form W-7:

    • Complete and submit Form W-7, Application for IRS Individual Taxpayer Identification Number.

  3. Valid Reason for Requesting ITIN:

    • Must provide a reason, such as filing a tax return, being a dependent or spouse of a U.S. citizen/resident, or claiming a tax treaty benefit.

  4. Supporting Identification Documents:

    • Submit original documents or certified copies proving identity and foreign status. Acceptable documents include:
      • Passport (standalone document).
      • National ID card (with photo).
      • Birth certificate (for dependents).
      • U.S. or foreign driver’s license.
      • Foreign voter registration card.
      • U.S. visa or U.S. Citizenship and Immigration Services (USCIS) photo ID.

  5. Tax Return:

    • If applying for an ITIN for the purpose of filing taxes, attach the completed tax return to Form W-7.

  6. Mailing Address:

    • Submit the application to the IRS by mail, or apply in person at an IRS Taxpayer Assistance Center or through a Certified Acceptance Agent (CAA).

  7. Processing Time:

    • Allow 7 to 11 weeks for the IRS to process the ITIN application.

How TaxWork Helps You with ITIN Application

  • Eligibility Assessment:

    • We assess your eligibility for an ITIN based on your specific circumstances and U.S. tax requirements.

  • Form W-7 Preparation:

    • We assist in accurately completing Form W-7, ensuring all required fields are correctly filled out to avoid delays.

  • Document Verification:

    • We help verify and organize your identification documents, advising on the best documents to submit to prove your identity and foreign status.

  • Application Submission:

    • TaxWork guides you through the process of submitting your ITIN application, whether by mail or through a Certified Acceptance Agent.

  • Follow-Up Support:

    • After submission, we provide ongoing support to track the status of your application and address any issues that arise during processing.

  • Tax Filing Assistance:

    • If your ITIN application is linked to filing a U.S. tax return, we help prepare and file the return, ensuring compliance with U.S. tax laws.

FAQ's 

ITIN stands for Individual Taxpayer Identification Number, a tax processing number issued by the IRS for individuals who need to file taxes in the U.S. but are not eligible for an SSN.

Non-U.S. citizens who do not qualify for an SSN but need to file a U.S. tax return, be listed on a U.S. tax return, or claim tax treaty benefits.

You need to submit Form W-7 and supporting identification documents such as a passport, national ID, or driver’s license.

You can apply by submitting Form W-7 and the required documents to the IRS by mail, in person at an IRS center, or through a Certified Acceptance Agent.

Generally, a tax return must be attached to your ITIN application unless you meet an exception, such as being a spouse or dependent of a U.S. citizen/resident.

Trademark Registration in USA

Trademark registration in the USA protects your brand’s name, logo, or slogan. TaxWork assists with the application process, including conducting trademark searches, filing with the USPTO, and ensuring compliance with all legal requirements. We help secure your intellectual property efficiently and manage any necessary follow-up.

  • Unique Trademark:

    • The trademark must be unique and not already in use by another entity for similar goods or services.

  • Search for Existing Trademarks:

    • Conduct a thorough search to ensure that the trademark is not already registered or in use.

  • Trademark Types:

    • Decide on the type of trademark you want to register (e.g., word, logo, slogan, sound, or a combination).

  • Identify Goods/Services:

    • Clearly define the goods or services that the trademark will represent. This involves selecting the appropriate class(es) from the 45 classes of goods and services established by the USPTO.

  • Use in Commerce:

    • The trademark must be used in commerce or there must be a bona fide intent to use it in commerce.

  • Specimen of Use:

    • Provide a specimen showing how the trademark is used in connection with the goods or services. This could be a label, packaging, or advertisement.

  • Filing Basis:

    • Choose the correct filing basis:
      • Use in Commerce: If the trademark is already being used in commerce.
      • Intent to Use: If you intend to use the trademark in the future.

  • Prepare the Application:

    • Complete the trademark application through the United States Patent and Trademark Office (USPTO) website.

  • Application Fee:

    • Pay the application fee, which varies depending on the filing option chosen.

  • Review and Response:

    • Be prepared to respond to any office actions or refusals issued by the USPTO examiner.

How TaxWork Supports You in Registering Your Trademark

Pre Registration Search;

Our team conducts a search to uncover any existing trademarks that could cause conflicts, with your chosen mark helping you steer clear of legal complications.
Trademark Strategy Consultation;

We help you outline your trademark strategy, which involves selecting the type of trademark and determining the classes for goods/services.
Application. Submission;

TaxWork takes care of preparing and submitting your trademark application to the USPTO ensuring all criteria are met and that the application is accurate and complete.
Assistance with Specimen Submission;

We provide guidance on how to prepare and submit the specimen that demonstrates the use of your trademark in commerce effectively.
Responses to Office Actions;

In case the USPTO issues an office action (a refusal or a request for information) we assist in crafting a response to address any concerns and progress your application.
Trademark Monitoring Services;

Following registration we offer services to monitor trademarks keeping an eye out for infringements and ensuring protection of your trademark.
Renewal and Maintenance Support;

We help with the filings required to maintain status for your trademark, with the USPTO.

FAQ's 

A trademark is a symbol, word, or phrase legally registered or established by use as representing a company or product.

Registering a trademark provides legal protection against others using a similar mark in a way that could cause confusion.

The name or logo must be distinctive and not already in use for similar goods or services.

The process includes conducting a search, filing an application, responding to any office actions, and maintaining the trademark after registration.

The process can take 8 to 12 months, depending on whether there are any issues with the application.

Company Formation in USA - LLC / Inc. (C Crop)

Forming a U.S. company as an LLC or C Corp involves selecting a structure, filing formation documents, and obtaining an EIN. TaxWork manages the entire process, including document preparation, filing, and compliance, to ensure your business is set up correctly and efficiently.

  1. Choose a Business Structure:

    • Decide whether you want to form an LLC (Limited Liability Company) or an Inc. (Corporation, specifically C Corporation).

  2. Business Name:

    • Select a unique business name that complies with state naming rules and isn’t already in use.

  3. Registered Agent:

    • Designate a registered agent who has a physical address in the state of incorporation and can receive legal documents on behalf of the company.

  4. Articles of Organization (for LLC) / Articles of Incorporation (for C Corp):

    • Prepare and file these foundational documents with the Secretary of State. They include essential information about the company, such as its name, address, and management structure.

  5. Operating Agreement (for LLCs) / Bylaws (for C Corps):

    • Internal documents that outline the management and operational procedures of the company.

  6. Employer Identification Number (EIN):

    • Obtain an EIN from the IRS for tax purposes. This number is essential for opening a business bank account, hiring employees, and filing taxes.

  7. Business Address:

    • Provide a physical address for the company’s principal place of business.

  8. Initial Report and Filing Fees:

    • Some states require an initial report or statement of information, along with the payment of filing fees.

  9. State-Specific Requirements:

    • Comply with any additional state-specific requirements, which may include licenses, permits, or publication requirements.

  10. Compliance with Federal and State Tax Laws:

    • Understand and comply with tax obligations at both federal and state levels, including sales tax, corporate income tax, and payroll tax.

How TaxWork Helps You with Company Formation in the USA

  • Business Structure Consultation:

    • We help you decide between forming an LLC or a C Corporation, based on your business goals, tax implications, and legal considerations.

  • Name Availability Search:

    • We conduct a search to ensure that your desired business name is available and meets state requirements.

  • Document Preparation and Filing:

    • TaxWork prepares and files the necessary documents, such as Articles of Organization or Incorporation, with the relevant state authorities.

  • Registered Agent Services:

    • We provide registered agent services, ensuring that your company meets the legal requirement of having a registered agent in the state of formation.

  • EIN Application Assistance:

    • We assist you in obtaining an EIN from the IRS, which is crucial for your company’s operations.

  • Operating Agreement / Bylaws Drafting:

    • TaxWork helps draft the operating agreement for LLCs or the bylaws for C Corporations, ensuring your company’s internal governance is well-defined.

  • State Compliance:

    • We guide you through state-specific requirements, including any additional filings, reports, or licenses needed to legally operate your business.

  • Ongoing Compliance and Support:

    • After formation, TaxWork offers ongoing support to help you remain compliant with state and federal regulations, including annual report filings and tax submissions.

FAQ's 

An LLC offers flexibility in management and taxation, while a C Corporation is a more formal structure with potentially better scalability but double taxation.

The process can take anywhere from a few days to several weeks, depending on the state and the complexity of the business structure.

Yes, non-U.S. citizens can form an LLC or C Corporation in the USA.

A registered agent is a person or service that receives legal documents on behalf of your company. It is a legal requirement for all LLCs and Corporations in the USA.

No, you do not need to be physically present, but you will need a registered agent with a physical address in the state of formation.

Employer Identification Number (EIN)

An Employer Identification Number (EIN) is essential for tax reporting and business operations in the U.S. TaxWork helps you obtain an EIN from the IRS, ensuring all application requirements are met and assisting with any related tax documentation.

  • Business Entity Type:

    • Determine the type of business entity for which you are applying for an EIN, such as an LLC, Corporation (C Corp, S Corp), Partnership, or Sole Proprietorship.

  • Legal Business Name:

    • Provide the official legal name of the business entity as registered with the state.

  • Responsible Party:

    • Identify the responsible party (owner or principal officer) of the business who controls, manages, or directs the entity and its finances.

  • Business Address:

    • Provide the physical address where the business is primarily operated. A P.O. Box is generally not acceptable as a business address.

  • Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN):

    • The responsible party must provide their SSN or ITIN. For non-U.S. residents, an ITIN is typically used.

  • Business Formation Date:

    • Provide the date the business was legally formed or started operating.

  • Type of Business Activities:

    • Describe the primary activities or products/services the business will be involved in.

  • Number of Employees:

    • Specify whether the business will have employees who require payroll tax withholding, and if so, how many.

  • Filing Method:

    • Choose the method to apply for an EIN: online, by mail, fax, or phone (for international applicants).

How TaxWork Helps You with EIN Application

  1. Eligibility Assessment:

    • We assess your business entity type and structure to determine the appropriate requirements for obtaining an EIN.

  2. Application Preparation:

    • TaxWork assists in completing the EIN application accurately, ensuring that all necessary information is provided to avoid delays.

  3. Submission Assistance:

    • We help you submit the EIN application through the most efficient method, whether online, by mail, or by fax. For international clients, we assist with phone applications.

  4. Follow-Up Support:

    • After submitting the application, TaxWork provides follow-up support to track the status and ensure the EIN is issued promptly.

  5. EIN Integration:

    • Once the EIN is obtained, we help integrate it into your business operations, including payroll setup, tax filings, and bank account opening.

FAQ's 

An EIN, or Employer Identification Number, is a unique number assigned by the IRS to identify a business entity for tax purposes.

Most businesses, including LLCs, Corporations, Partnerships, and sole proprietorships with employees, need an EIN. Non-U.S. residents forming a U.S. business also require an EIN.

Yes, non-U.S. citizens can apply for an EIN, typically using an ITIN instead of an SSN.

If applying online, you can receive your EIN immediately. Applications by mail or fax typically take 4 to 6 weeks.

No, the IRS does not charge a fee for obtaining an EIN.

Open a US Bank Account

Opening a U.S. bank account requires a business formation document, EIN, and proof of address. TaxWork assists with the account setup by preparing required documents, selecting a suitable bank, and managing the application process to ensure a smooth setup.

  1. Business Formation Documents:

    • Provide proof of business formation, such as Articles of Incorporation for a corporation or Articles of Organization for an LLC. This document should show that your business is registered in the U.S.

  2. Employer Identification Number (EIN):

    • You must have an EIN issued by the IRS. This number serves as the tax ID for your business.

  3. Operating Agreement (for LLCs) or Bylaws (for Corporations):

    • These documents outline the ownership and management structure of your business and may be required by the bank.

  4. Personal Identification:

    • The person opening the account must provide a valid government-issued photo ID, such as a passport or driver’s license.

  5. Proof of Address:

    • You need to provide proof of the business’s U.S. address, such as a utility bill, lease agreement, or business license.

  6. Initial Deposit:

    • Many banks require an initial deposit to open the account. The amount varies by bank but typically ranges from $50 to $1,000.

  7. Authorized Signers:

    • Provide information about anyone who will have signing authority on the account. This includes their identification and personal details.

  8. Resolution of Authority (for Corporations):

    • A document showing who is authorized to open and manage the bank account on behalf of the company, typically passed by the board of directors.

  9. Bank-Specific Requirements:

    • Some banks may have additional requirements, such as a U.S. phone number or additional documentation depending on the business type and owner’s nationality.

How TaxWork Helps You with Opening a U.S. Bank Account

  1. Document Preparation and Review:

    • TaxWork assists in gathering and preparing all required documents, such as formation papers, EIN, and proof of address, ensuring they meet bank standards.

  2. Bank Selection Guidance:

    • We provide advice on selecting the best bank for your business needs, considering factors like fees, services, and ease of access for international clients.

  3. Application Support:

    • TaxWork helps you complete the bank account application accurately, reducing the likelihood of delays or rejections.

  4. Authorized Signer Setup:

    • We assist in designating and setting up authorized signers on the account, ensuring all necessary legal and identification documents are in order.

  5. Liaison with Bank:

    • We can act as a liaison between you and the bank, helping to clarify any additional requirements or steps needed to open the account.

  6. Follow-Up Services:

    • After the account is opened, TaxWork offers ongoing support for managing your bank account, including setting up online banking, direct deposits, and other financial services.

FAQ's 

Yes, non-U.S. citizens can open a U.S. business bank account, provided they have the required documents, such as an EIN and proof of business formation.

While some banks may require in-person visits, others offer remote account opening services for international clients. TaxWork can guide you on which banks provide these services.

You can open various types of accounts, including checking, savings, and merchant accounts, depending on your business needs.

The process can take from a few days to a few weeks, depending on the bank’s requirements and the completeness of your application.

Minimum deposit requirements vary by bank, typically ranging from $50 to $1,000.

USA Company Formation Complete Package

The USA Company Formation Complete Package includes business structure selection, document filing, EIN acquisition, and compliance support. TaxWork handles all aspects, from name registration to ongoing legal compliance, ensuring a smooth and efficient setup for your business.

  1. Business Structure Selection:

    • Choose the business structure you wish to form, such as an LLC (Limited Liability Company) or Corporation (C Corp or S Corp).

  2. Business Name:

    • Select a unique name for your business that complies with state naming rules and is not already in use.

  3. Registered Agent:

    • Designate a registered agent with a physical address in the state of incorporation to receive legal documents on behalf of the company.

  4. Articles of Organization/Incorporation:

    • Prepare and file the Articles of Organization (for LLCs) or Articles of Incorporation (for Corporations) with the Secretary of State.

  5. Operating Agreement/Bylaws:

    • Draft an Operating Agreement (for LLCs) or Bylaws (for Corporations) outlining the management and operational structure of the business.

  6. Employer Identification Number (EIN):

    • Obtain an EIN from the IRS, which is necessary for tax filing, opening a bank account, and hiring employees.

  7. Business Address:

    • Provide a U.S. business address for the company’s principal place of business.

  8. Initial Capital Contribution:

    • Specify the initial capital contribution or investment for the business.

  9. State-Specific Requirements:

    • Comply with any additional state-specific requirements, such as initial reports, publication requirements, or business licenses.

  10. Bank Account Opening:

    • Prepare to open a U.S. business bank account with the required documentation.

  11. Compliance with Federal and State Tax Laws:

    • Ensure your company complies with all applicable federal and state tax obligations, including income tax, payroll tax, and sales tax.

How TaxWork Helps You with USA Company Formation – Complete Package

  1. Consultation on Business Structure:

    • TaxWork provides expert advice on choosing the right business structure (LLC, C Corp, or S Corp) based on your business goals, liability concerns, and tax implications.

  2. Name Availability Search:

    • We conduct a thorough search to ensure your chosen business name is unique and complies with state requirements.

  3. Registered Agent Services:

    • TaxWork offers registered agent services in all U.S. states, ensuring you meet legal requirements for receiving official documents.

  4. Document Preparation and Filing:

    • We prepare and file all necessary formation documents, such as Articles of Organization or Incorporation, with the appropriate state authorities.

  5. Drafting Operating Agreement/Bylaws:

    • TaxWork assists in drafting a tailored Operating Agreement or Bylaws, defining the operational and management framework for your business.

  6. EIN Application Assistance:

    • We handle the process of obtaining an EIN from the IRS, a critical step for opening a bank account and filing taxes.

  7. Business Address Solutions:

    • If needed, TaxWork can provide virtual office solutions or help you establish a business address in the U.S.

  8. Bank Account Setup:

    • We assist in opening a U.S. business bank account, including preparing all necessary documents and liaising with the bank.

  9. Ongoing Compliance and Reporting:

    • TaxWork offers ongoing support to ensure your company remains compliant with all federal and state regulations, including filing annual reports, tax returns, and more.

  10. Additional Services:

    • We also provide assistance with obtaining business licenses, setting up accounting systems, and other post-formation services to ensure your business runs smoothly.

FAQ's 

The complete package includes business structure consultation, name availability search, registered agent services, document preparation and filing, EIN application, operating agreement/bylaws drafting, bank account setup, and ongoing compliance support.

Yes, non-U.S. residents can form a U.S. company. TaxWork will guide you through the process, including addressing any challenges specific to international clients.

The process typically takes between one to four weeks, depending on the state of incorporation and the complexity of your business structure.

Costs vary depending on the state, type of business, and additional services required. Fees may include state filing fees, registered agent fees, and service fees for document preparation and submission.

No, you do not need to be physically present in the U.S. to form a company. TaxWork can handle all aspects of the formation process remotely.

Tax Filing State: LLC / Inc. (C Crop)

For state tax filing, LLCs and C Corps must meet various requirements, including state registration, EIN, financial statements, and compliance with state-specific tax forms like income, franchise, and sales tax. TaxWork assists by handling form preparation, financial statements, payroll taxes, and ongoing compliance monitoring. We also provide support for estimated tax payments and sales tax obligations, ensuring your business remains in good standing with state regulations. Additionally, TaxWork offers audit support and guidance on navigating state-specific tax laws.

  1. State Registration:

    • Ensure your LLC or Corporation (C Corp) is registered and in good standing with the state where it operates. This includes keeping up with annual reports and state fees.

  2. Employer Identification Number (EIN):

    • Obtain an EIN from the IRS, as it is required for filing state taxes.

  3. Business Type and Tax Classification:

    • Understand the state’s tax classification for your LLC or C Corp. LLCs are often treated as pass-through entities, while C Corps are taxed separately from their owners.

  4. State-Specific Tax Forms:

    • Identify the correct state tax forms required for your business. These may include state income tax, franchise tax, or gross receipts tax forms, depending on your business structure and location.

  5. Annual Filing Requirements:

    • LLCs and C Corps must meet annual state tax filing requirements, which may include income tax returns, franchise tax reports, and other state-specific filings.

  6. Financial Statements:

    • Prepare accurate financial statements, including a balance sheet, income statement, and cash flow statement, which are necessary for accurate tax filing.

  7. Payroll Taxes:

    • If you have employees, you must comply with state payroll tax obligations, which include withholding and remitting state income taxes from employee wages.

  8. Estimated Tax Payments:

    • Some states require businesses to make quarterly estimated tax payments based on projected income. Ensure you meet these deadlines to avoid penalties.

  9. Sales Tax Obligations:

    • If your business sells taxable goods or services, you must collect and remit sales taxes to the state. Register for a sales tax permit if required.

  10. Local Tax Requirements:

    • In addition to state taxes, check if there are any local or city tax obligations your business must fulfill.

How TaxWork Helps You with State Tax Filing for LLC/Inc. (C Corp)

  1. State Tax Compliance Review:

    • TaxWork reviews your business’s state tax obligations, ensuring you meet all registration, filing, and payment requirements for your LLC or C Corp.

  2. Tax Form Preparation:

    • We prepare and file all necessary state tax forms, including income tax returns, franchise tax reports, and sales tax filings, tailored to your business structure.

  3. Financial Statement Preparation:

    • TaxWork assists in preparing accurate financial statements, which are essential for proper tax filing and compliance.

  4. Payroll Tax Management:

    • We manage your state payroll tax obligations, including withholding, remittance, and filing payroll tax reports, ensuring compliance with state laws.

  5. Estimated Tax Payments:

    • TaxWork calculates and schedules your quarterly estimated tax payments, helping you avoid penalties and interest charges.

  6. Sales Tax Compliance:

    • We help you register for a sales tax permit, collect and remit sales taxes, and file state sales tax returns.

  7. Ongoing Compliance Monitoring:

    • TaxWork provides ongoing monitoring of your state tax obligations, ensuring that your business remains in good standing with the state throughout the year.

  8. Audit Support:

    • In the event of a state tax audit, TaxWork offers full support, including preparing documentation, responding to inquiries, and representing your business.

FAQ's 

An LLC is typically a pass-through entity, meaning the owners report business income on their personal tax returns, while a C Corp is taxed as a separate entity at the corporate level, with shareholders also paying taxes on dividends.

Most states require LLCs and C Corps to file annual or biennial reports to maintain good standing. These reports may include information about the business’s management, address, and financial status.

A franchise tax is a fee that some states charge businesses for the privilege of operating within the state. It is often based on the company’s net worth or capital employed in the state. LLCs and C Corps may be subject to this tax depending on the state.

The required state tax forms depend on your business structure and activities. TaxWork identifies and prepares all necessary forms based on your specific business needs.

Penalties for late state tax filings can include fines, interest on unpaid taxes, and possible loss of good standing with the state, which can lead to additional legal and financial complications

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